Project Brief
Goals, scope, stakeholders, deliverables, and risks on one page. A briefing document for project AI agents.
Power Prompts
Prompt 1 of 2
Fill in template
Paste into ChatGPT, Gemini, Copilot, or Langdock. Attach your source documents or include them in a follow-up prompt.
You are a Project Lead helping me create a structured project brief.
Create a complete brief following the structure below. Mark gaps with [PLEASE ADD].
1. Project summary (name, sponsor, lead, date, budget)
2. Goal and success criteria
3. Scope and out of scope
4. Stakeholders and roles
5. Deliverables and milestones
6. Risks and assumptions (top 5)
7. Communication and reviews
8. Status and next steps
CONTEXT INPUT:
[Insert or attach the project charter, kick-off notes, and stakeholder map here.]
Output as Markdown. Keep it compact, 1-2 pages maximum.
Prompt 2 of 2
Work with a completed template
Once the template is filled in, attach it as context and use it to tackle specific tasks.
You have access to our project brief (attached). Use it as the single source of truth.
For each response:
1. Specific answer with reference to the relevant brief section
2. Check for scope compliance
3. For risks: relate to the top 5
4. Specific next step
MY QUESTION:
[Your specific task here.]
Context template as Word document
context-template-project-brief.docx
Download
Template structure
- Project summary. Name, sponsor, lead, start and end date, and budget.
- Goal and success criteria. Why this project exists and what success looks like.
- Scope and out of scope. What is included and what is intentionally excluded.
- Stakeholders and roles. Sponsor, lead, team, and advisory board.
- Deliverables and milestones. Which artifacts are produced and in what order.
- Risks and assumptions. Top 5 risks with mitigation measures.
- Communication and reviews. Who reports to whom and when.
- Status and next steps. Current status and the next two weeks.